Blog Post

How a document specialist can help you optimize your time

September 27, 2017

Document work is time-consuming and secretaries usually have many tasks to complete and are in high demand. It makes good business sense for the day-to-day typing, transcription and formatting work (to name a few) to be completed by a separate team so that the secretaries can focus on more value-adding tasks. A document specialist can help you to optimize your time.

Lawyers doing their own typing is also not a good use of their expert skills. After all, they did not get a law degree as preparation for typing long documents! And it can be frustrating for lawyers; they are not trained to format large complex documents and not all of them can touch-type (we know from our recruitment drives that a touch-typist can get through more than 65 words per minute whereas someone who uses a couple of fingers only around 25 words per minute).

Here are the top benefits of a document specialist

  1. Convenience: need assistance over the weekend? Need assistance late one evening?  Need to increase your workforce to meet tight deal milestones? A team of Document Specialists is available 24/7 to support you and your team.
  2. Quality: document production is their core skill; they are not generalists. Every document specialist is trained in a particular niche to increase their technical prowess and productivity. Consequently, every document specialist supporting you is an ‘expert’ in their field, drawing from years of experience.
  3. Profitability: you only pay for the time spent on your work, and have none of the overhead costs (such as salary, office space, recruitment and management).

Get your ‘on-call’ team in place

If you choose the right outsource provider, the process of moving to a document specialist is simple and quick. An experienced provider will take you through the necessary steps and ensure that your document specialists have been trained and are able to deliver from day one.

Document specialists support you whenever you need it. Think of them as your ‘on-call’ team. No need to hire part-time employees and hope you have enough work to keep them busy during the hours they work. With a document specialist you only pay for time spent on YOUR work.

Over the years Exigent has processed over 1,000,000 document jobs.Contact us to discuss how we can help your organization be more efficient

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