Privacy and Cookies Policy
By using our website, you consent to the collection and use of your information under the terms of this policy as in force at the time of use.
1. WHY WE COLLECT PERSONAL INFORMATION FROM YOU
You can visit this website without revealing any information to us about yourself.
However, there are parts of the Exigent website where we will need to collect your personal data for you to proceed. Whenever we ask you for information that enables us to identify you it will be clear that we are doing so and, in every case, you can choose how we use the information. Information of this type will only be asked for on those parts of our websites that allow transactions to be performed, or where you choose to sign up for a webinar, newsletter, white paper or other event, in contrast to those parts of our websites that are merely informational in their function. It is also needed so that we can contact and/or communicate with you if you have asked us to do so or if it is necessary as part of a particular transactional process, for example in order to validate your authorised user status in relation to a transaction.
2. WHAT INFORMATION DO WE COLLECT FROM YOU?
Personal information is information that can be used to identify an individual. We collect personal information to enable you to enjoy the full features of our website and access special sections or receive update, communications and notifications from us via email. Information of this type will also be collected when you contact us directly by email for any reason or if you specifically request that we send you information.
Anonymised User Information
3. PROTECTING YOUR PERSONAL INFORMATION
Your personal data will be held on our computers and may only be accessed by or given to authorised individuals working for Exigent. Unless required to do so by law or to protect our own interests, we will not otherwise share or distribute any of the information you provide to us without your consent and we will not sell your personal information. We employ security measures to protect your personal information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for a reasonable period or as long as required by law.
4. HOW YOU ACCESS AND CHANGE YOUR PERSONAL INFORMATION
You are entitled to view your information and you may ask us to make any changes to ensure that it is accurate and up to date and reflects any change in your preferences about how we can use your personal information. If you wish to do this, please contact us.
We are entitled by law to charge a fee to meet our costs in providing you with details of the information we hold about you.
5. HOW WE USE YOUR PERSONAL INFORMATION
We use and analyse your information to keep in touch with you and to supply and improve our products and services. We will also use your information to tell you about services that we think may interest or be relevant to you.
We may use your information to contact you for your views on our services and to notify you about important changes or developments to the website or our services. We might also use your information to let you know about other services which we offer which may be of interest
to you and we may contact you by post, telephone or e-mail. If you change your mind about being contacted, please let us know.
We also use your information to:
- Keep things secure
- Prevent crime and fraud.
- Trace and recover debts, manage credit, detect and prevent fraud and money laundering
- Recover any money you might owe us.
- Assign your debt to permitted third parties and look after any credit you might have.
This is because:
- We need to use some of your information to comply with legal and regulatory obligations
- Some of our use of your information is necessary for our legitimate business interests
- You have given your consent to us using your data in relation to some forms of use. For example, in relation to using your information to send you marketing messages or material. You can opt out of this at any time.
6. DO WE SHARE YOUR INFORMATION?
We may share your information with:
- Other companies in the Exigent Group.
- Third parties in connection with a corporate reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock, including in connection with any bankruptcy or similar proceedings.
These third parties will be subject to appropriate data protection and/or confidentiality requirements.
We might also share your information:
- With any public authority or law enforcement agency
- To comply with law or regulations, or for legal proceedings.
7. HOW LONG DO WE HOLD YOUR INFORMATION?
We keep information only as long as we need it. We will generally keep it for at least one year and up to seven years but depending on the type of information and purpose we may need to keep it for longer.
8. YOUR RIGHTS
You have the right to
- request details of the information we have about you.
- withdraw your consent to the use of your information where we are relying on that consent
- ask that we update your information if it is inaccurate or incomplete.
- ask that we erase your information in certain circumstances.
- request that we restrict the processing of your information. There may be circumstances where you ask us to restrict processing information, but we are legally entitled to refuse that request.
- The right to make a complaint with the Information Commissioner`s Office www.ico.org.uk if you think that any of your rights have been infringed by us.
9. COMPANIES OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA):
We, or companies to whom we transfer your information might give your information to companies based outside the EEA. For example, like many companies, we may use cloud services from suppliers outside the EEA or from other Exigent companies outside the EEA.
In all cases however, we will ensure that any transfer of your information is compliant with data protection law and if the recipient is located in the US, require such recipient to be a certified member of the EU-US Privacy Shield scheme.
11. CONTACT US
12. COOKIES POLICY
A cookie is a small file that is put on your computer. This file identifies specific information about your visits to the site. Cookies can only be read, and therefore used, by our web servers. Our cookies do not save or store any personal information as such; they take the form of a unique numerical identifier that enables a computer, but not an individual, to be recognised. Cookies do not detect and cannot access any information you may have on your computer.
13. PERSISTENT COOKIES
14. SESSION COOKIES
Our system also uses what are known as ‘session cookies’ for the transactional areas of our website. This type of cookie does not save or store, but merely accesses and uses some of the personal information you have previously given us to remember log-in details and facilitate your transactions with us. “Session” cookies are deleted once you log out from the transactional area you entered. If you do opt out in this way you will be able to browse and make use of our website anonymously. However, you may not be able to undertake any transactions with us.
Last updated September 2022